How is the ViaSyst dematerialised audit report structured?
The concept of the ViaSyst dematerialised audit report is to move to a 100% web
and database approach in order to draw a full profit from any rationalisation,
or security potential allowed by the NTIC.
The report form structure, summary and (obligatory or not) fields are defined
by the scheme owner or the certification body.
The auditor cannot modify the form structure and completion of all items
is checked and validated before releasing the report.
The auditor only needs to enter the audit specific data (general information,
audit plan, auditees, findings).
In case of combined audit with various report forms required by the scheme owners,
all item are only entered once, the database approach allowing the different report
forms to draw the needed information from the database.
The auditor can improve consistency of audit findings by using the audit findings
database, with validated modifiable findings proposed for any clauses of the standard.
This approach also saves time.
The auditor may also attach links to relevant items of the knowledge base, so that
the client may search solutions and best practices for completing any non-conformity.
This is adding value to the audit.
The released report is automatically shared with the authorised users, and doesn’t
need anymore to be mailed or uploaded as file on any portal.
The client can enter himself the corrective actions related to non-conformities.
The non-conformity follow-up is secured and simplified.
Data may be used for statistic or benchmarking by scheme owner or any authorised
interested party (e.g. group, certification body, retailer, authorities)