VIASYST – THE SAAS SOFTWARE FOR PROFESSIONAL SCHEME OWNERS

ENHENCE THE INTEGRITY OF YOUR SCHEME AND STRENGTHEN THE CERTIFICATION USERS’ CONFIDENCE

Scheme owners have to face numerous challenges to ensure control, reliability, consistency and integrity of the implementation of their scheme(s),

ViaSyst - the first SaaS online audit reporting platform designed to address scheme owners’ and data users’ needs – provides tools, modules and solutions.

 A. MANAGE & SHARE YOUR SCHEME EFFICIENTLY
YOUR SCHEME ONLINE, WITH ASSOCIATED GUIDANCE

With a scheme owner access, you can edit your scheme requirements and associated guidance directly on the database, and share it with affiliated CBs. This guarantees you that all users refer to the correct latest version and access controlled instructions in real time.

CUSTOMIZED MANDATORY REPORT FORMAT
   

Control of the report format, inclusive mandatory fields, is essential for ensuring scheme implementation consistency. ViaSyst will assist you in defining the adequate format for reporting, CAPA and NC management, with all associated data consistency checks and alerts.

CENTRAL DATA AVAILABILITY & ACCESSIBILITY

Data availability & accessibility is more and more crucial for trust building in a globalised supply chain world.

On the ViaSyst platform, all audit, certificate and report related data are 100% available for analysis, for you as scheme owner, but also for CBs, retailers, manufacturing groups for their own plants, etc.

MULTIFUNCTIONAL CERTIFICATE DIRECTORY
   

CBs are liable for the certificates they grant. The audit reporting platform includes a certificate editing module which is linked with a public list, shaped to the format suitable for the scheme owner. The public list is a search engine, with filters and searches, branded according to the scheme owner’s CI.

MULTILANGUAGE MANAGEMENT

Global certification schemes need to manage multiple languages. Out of a basic structure in English, the ViaSyst platform is designed to integrate and open any additional language, up to the scheme owner’s decision. In any case, all users can edit in their own language, and ViaSyst implements the frame settings provided by the scheme owner, in any language.

 B. CONTROL THE DATA ENTERING & REPORTING CONSISTENCY
AUTOMATIZED CHECKS & ALERTS

Data consistency is checked by the database everywhere applicable (e.g. numbers only, date format, auditor qualification, on site audit time). Customized alerts or justification requests are sent out accordingly in case of deviation.

CUSTOMIZABLE NOTIFICATIONS
   

A wide set of customizable notifications allows to inform a specified group of actors (e.g. Scheme Owner, auditor, certified organization’s contact, CB Admin) about nearing deadlines or completed actions (e.g. corrective action plan entered by the organization for validation by the auditor).

CONTROL OF REPORT COMPLETION

All mandatory fields shall be entered. A report cannot be validated by the CBs if mandatory fields are empty.

Empty fields are then listed, for the auditor to complete.

This allows the scheme owner to control the report consistency, throughout all affiliated CBs and auditors.

 C. SIMPLIFY THE DAILY BUSINESS OF YOUR AFFILIATED CBs
REPORT SHARING WITH THE AUDITED ORGANISATION

Validated audit reports are shared with the certified organisations directly on the platform. CBs just have to send login codes. No report printing, no post mail, immediate availability.

The furthermore, the logged in modus allows the certified organisation to edit the CAPA and the NC Manager.

SAVINGS FOR THE CB
   

The use of the ViaSyst platform for operating your certification process will generate substantial savings.

Some examples (see corresponding items in this page):

  • audit preparation
  • report editing (auditor) & review (back office)
  • remote auditing
  • interactive NC completion management
  • SaaS, i.e. no license, no installation, no updates

real time available IAF compatible dashboard

 D. MONITOR IN REAL TIME THE CAPA ESTABLISHMENT & NC COMPLETION
ONLINE INTERACTIVE CAPA & NC MANAGER

The certified organisation has edit rights on the CAPA and the NC manager. Notifications are sent out to the auditor for reviewing and validating the proposed or implemented action (or ask for complements).

You as a scheme owner can monitor in real time the overall compliance status, through CSV extracts or KPIs.

 E. MANAGE A POWERFUL INTEGRITY PROGRAM “OUT OF THE BOX”
DASHBOARD FOR CB PERFOMANCE MONITORING & BENCHMARK

Your browsable scheme owner dashboard allows you to tightly survey the performance of your affiliated CBs and to act accordingly (e.g. by justification requests, corrective actions, sanctions).

The dashboard also allows you to benchmark CBs, whereby each CB has its own dashboard to monitor and self-improve its performance level.

REPORTING & CAPA / NC MANAGEMENT FOR IP INVESTIGATIONS
   

Your Integrity Program (IP) team can use the same reporting and CAPA / NC management platform as affiliated CBs for reporting on all your IP investigations, e.g. office audits, witness audits, desk reviews. Thus, you beneficiate of the same efficient tools to manage and follow-up your CBs. Thus, the entire CB history is available through the NC Manager.

REMOTE & RISK BASED CB AUDITING & MONITORING

Office audits around the world cost a lot. For very few added value. Thanks to overall data availability and data processing functions (alerts, justification requests, dashboard, KPIs, benchmarking, etc.) the ViaSyst platform allows you as a scheme owner to manage the IP investigations essentially remotely and risk based. This saves time and money, and increases dramatically the IP efficiency.

 F. GENERATE SIGNIFICANT SAVINGS
SAVINGS FOR SCHEME OWNERS

The consequent use of all functionalities of the ViaSyst platform generates significant savings at various levels. Some examples:

  • CB management
  • Automatized checks & alerts
  • IP management & data processing
  • Remote & risk based CB monitoring
  • SaaS, i.e. no license, no installation, no updates
SAVINGS FOR CBs
   

The use of the ViaSyst platform for operating your scheme will also generate substantial savings for CBs – and make them happy!

Some examples:

  • Audit preparation
  • Report editing
  • Remote auditing
  • NC completion management
  • IAF compatible dashboard
  • SaaS, i.e. no license, no installation, no updates

BENEFICIATE OF ASSOCIATED SERVICES, KNOW-HOWS AND MODULES

VIASYST ASSOCIATED SERVICES TO SCHEME OWNERS

ViaSyst is not a common IT company. ViaSyst has been founded and is managed by its 2 unique shareholders which have following background: :
management system (mostly ISO) audit & certification (own CB from 1998 to 2015), scheme management (GFSI benchmarked), standardisation (ISO 9001 & 22000 families), and training. Thus, ViaSyst, with an efficient team, is in an ideal situation to assist scheme owners to analyse data and target investigations – and/or to develop training modules.

E-LEARNING & PEDAGOGICAL ENGINEERING

ViaSyst has a wide validated experience and leadership in e-learning pedagogy, developed since 2000. According to the pedagogical objectives and approaches, ViaSyst develops adapted e-learning platforms.

Thus, ViaSyst can assist you as a scheme owner to design, develop and deploy training modules for your scheme users, e.g. CBs, auditors, CB super-users, major stakeholders.

AUDITOR COMPETENCE CERTIFICATION KNOW-HOW & PLATFORM

Auditor competence is a burning issue. The furthermore at scheme owner’s level, with multiple CBs involved, in multiple countries.

ViaSyst has both experience and a remote competence assessment platform to put auditor’s competence under control, at a global scheme level.

This is a typical example of what kind of partnership ViaSyst is aiming to develop with scheme owners over the time.